Jay, With all due respect to last year's organizers, make sure someone
knowledgable in such matters reviews those insurance contracts before
they are signed. Since last year was the *first* year, there is no
telling what may have been overlooked. Plus this year sounds to be
shaping up to be bigger/ better than the last, so there are likely
things being planned that last year's insurance didn't cover, let alone
think about.

Just playing devil's advocate. Better to bring up stuff now, and find
out its a non-issue than to have it pop up later and find out it is.
Kinda like a thunderstorm, if you know its there and account for it in
planning, the flight goes well. If you never looked, or just assumed it
wouldn't be a problem, it can ruin your day.

Randy