FAA Integrated Airman Certificate and/or Rating Application

On Tue, 8 Apr 2008 14:49:25 -0600, "Allen"
wrote:

http://iacra.faa.gov/iacra/faq.aspx


That works. Thanks.


Frequently Asked Questions

View All Answers
Q. How do I obtain assistance with IACRA?
A. There are three ways to request help with IACRA:

If you have a question while using IACRA, you should use the on-line
Help. There is a link to the on-line Help in the upper right hand
corner of the IACRA application once you have logged in. The Help is
context specific to the page on which you are viewing.
If you need further help, contact AVS Support Central at
1-405-954-7272 or 1-866-285-4942
Send an e-mail to .

Q. I've heard that IACRA uses digital signature. What is a digital
signature?
A. A digital signature is a technology used to ensure that the
original content of an electronic message or document is unchanged.
Digital signatures a

Easily transportable
Cannot be imitated by someone else, and
Can be automatically time-stamped.
Digital signature gives the ability to ensure that the originally
signed message has not been altered thus creating a scenario where the
"signatory" cannot easily repudiate the authenticity of that signed
document.

Q. What does IACRA do?
A. IACRA processes applications for airman certification via the web.
IACRA interfaces with multiple FAA national databases to validate data
and verify specific fields. IACRA automatically ensures applicants
meet regulatory and policy requirements through business rules and
data validation. It implements use of digital signatures throughout
the certification process. IACRA automatically forwards your 8710-1
application and your test results to the Airman Registry. No paper
documents are sent to the Registry!
Q. What information will I need in order to register as an applicant
and complete an IACRA application?
A. If you currently hold a pilot certificate, you will need
information from the pilot certificate in order to register as an
applicant. Please enter the certificate number and date of issuance
exactly as they appear on your certificate. If you do not hold a pilot
certificate, answer no to the question, “Do you currently hold an
airman certificate?” If you currently hold a pilot certificate, you
will need information from your pilot and/or instructor certificate(s)
in order to complete an IACRA application. When completing Step 3 of
your application (Certificate Held Data), please enter ALL
certificates and ratings held.
Q. What do I do when I find that my IACRA application or Temporary
Certificate was incorrect, example: a rating was missing?
A. First, please make sure you have reviewed your application
thoroughly with your Recommending Instructor prior to having your
instructor sign the application. After the RI signs the application,
the only way you can correct the application is to start a new one. It
is very important the application be correct prior to going for your
practical test.

When you sign your application, during your practical test, please
again review the application and make sure your Examiner understands
all the ratings you have and are applying for. This will help the
Examiner in completing their portion of the application process.

Once the application is signed and submitted by the Examiner, there is
only one way to have the application and/or issued temporary
certificate corrected.

To submit a corrected application, please follow this process:

1. You, the applicant, fill out a new paper application for the
certificate that needs correction. DO NOT USE IACRA.

2. Write the word "Corrected-IACRA" at the top of the application in
large letters.

3. Go to the Examiner and submit to him/her the application and issued
temporary that is missing the information or needs other corrections.

4. The Examiner (please note you do not need a RI signature for
corrected applications - See 5 below) completes the application and
attaches a note of explanation to the Registry why he/she is
submitting a Corrected Application. An example would be that the
Examiner failed to include a rating from the superseded certificate.

5. The Examiner sends to the FSDO, which will forward to the Registry,
the application, previously issued temporary certificate, the new
temporary certificate (corrected), and the note of explanation. The
Examiner must put in the note that this is a corrected application and
the original was completed in IACRA.

If the corrected application is not received by the Registry by the
time they process the first application, you, the applicant, will
first receive an incorrect certificate which will be followed by the
corrected certificate. You can use the corrected Temporary Certificate
to exercise your privileges.
Q. Does the Certifying Officer need to physically sign the IACRA
Temporary Certificate? The Temporary Certificate already shows
e-signed by the Certifying Officer.
A. No, the Certifying Officer should not physically sign the IACRA
Temporary Certificate, Notice of Disapproval or Letter of
Discontinuance before giving these documents to the applicant. AFS-800
has deemed the e-signature to be sufficient for the purposes of
issuing these documents to the applicant.
Q. When I view the CO Summary for the Temp Certificate it incorrectly
displays a limitation stating the user does not have enough PIC time
in the aircraft & has an SIC limitation added. What do I do?
A. A limitation that has automatically been added to a certificate can
be removed by clicking on the limitation link. Then, click in the grid
on the limitation to be removed and select the OK button.
Q. What do I do if my password has been lost or stolen?
A. Call AVS Support Central and ask to have your password reset.
Q. New!Will IACRA work with Internet Explorer 7?
A. Internet Explorer 7 has been cleared for use with IACRA with some
modifications to the standard browser settings. Please make the
following changes in Tools -- Internet Options when using IACRA:


Turn off tabbed browsing - In the 'General' tab of the 'Internet
Options' dialog box click the 'Settings' button in the 'Tabs' section,
un-check the 'Enable Tabbed Browsing' checkbox (if it's checked),
click 'OK', click 'OK' again. You may re-check 'Enable Tabbed
Browsing' when browsing sites outside of IACRA.
Set the built-in pop-up blocker to allow popups from IACRA - An easy
way to do this is to right-click on the yellow bar that appears at the
top of the browser window when a popup is detected and blocked, then
select to 'always accept popups from this site'. Another way to
accomplish this is to again select Tools -- Internet Options, select
the 'Privacy' tab, click the 'Settings' button in 'Pop-up Blocker'
section, in the 'Pop-up Blocker Settings' Dialog enter
'http://iacra.faa.gov/' in 'Address of website to allow', click the
'Add' button, click 'Close', and click 'OK'.
Disable the Anti-Phishing filter when using IACRA - Select Tools --
Internet Options, select the 'Security' tab, click the 'Custom level'
button, scroll down about 3/4 of the way in the settings list to 'Use
Phishing Filter', select 'Disable' under 'Use Phishing Filter', click
'OK', and click 'OK' again. If you browse websites outside of IACRA,
when you're done using IACRA, navigate back to the security settings
and select 'Enable' under 'Use Phishing Filter'.

Q. I'm a Designated Examiner. I noticed a mistake when reviewing the
IACRA application. Can I reset the application so that the mistake can
be corrected?
A. A Designated Examiner can reset the application only in the case
where a Recommending Instructor is not required. The Designated
Examiner will have a Reset link on the DE Checklist page if the
certification application is of the type that does not require a
Recommending Instructor's signature. After the Designated Examiner
resets the application, the applicant must log in to IACRA and make
any necessary changes to the application. For FAR 61 applications,
only the applicant is allowed to enter the applicants information. The
applicant must then resubmit the application by clicking the Submit
button on step 6. The Designated Examiner will be able to retrieve the
changed application only after the applicant has resubmitted it. A
mistake in the applicant's information cannot be corrected after it
has been signed by the Recommending Instructor. The Recommending
Instructor's digital signature is used to verify the integrity of the
applicant's information. At any time in the future, by checking the
digital signature, the Airman Registry can electronically verify that
the application information has not changed. This verification process
would fail If we allowed the applicant's information to be changed
after the Recommending Instructor signs the application.
Q. Is a PTRS automatically generated when an application is processed
through IACRA? Do the DE's have to print something to send to the
FSDO's?
A. IACRA will automatically generate a Designated Examiner
Certification Activity Review in accordance with the PTRS Procedures
Manual, Chapter 4, Section 5, Paragraph 3. The DE will not have to
send anything to the FSDO.
Q. I’m registered in IACRA as a Recommending Instructor (RI). I
recently renewed my CFI certificate. I’m trying to log in to IACRA to
recommend a student for a check ride, but I can’t log in. Why?
A. Until your updated CFI data is entered into the Airman Registry
database by the FAA you will be unable to log in to IACRA as a
Recommending Instructor. IACRA is a totally electronic system and
relies on real-time validation checks in FAA databases to validate a
user role, such as RI, each time a user logs in. The Airman Registry
is in the process of rolling out a new database system that will
ultimately improve the speed of entering data into its national
databases, however, note that there will always be some interim time
frame between CFI renewal activities and receipt of your permanent
certificate. This is because the FAA reviews each application and can
deny an action, as appropriate. Please use paper applications until
you receive your permanent certificate. Once you receive your
permanent certificate, you will be able to log in to IACRA as a
Recommending Instructor. In order to minimize the time frame in which
CFI’s cannot log into IACRA during their renewal process, it is
suggested that CFI’s initiate the renewal process up to 90 days prior
to their current certificate expiration date. This way the Airman
Registry has an opportunity to process the renewal request and provide
the new certificate with minimal gap between the expiration date and
receipt of the renewal certificate.
Q. I'm a Recommending Instructor. IACRA is asking for the applicant's
Knowledge Test ID. Where do I find it?
A. The applicant's Knowledge Test ID is located on the Airman Test
Report. After the Test ID is entered, the Recommending Instructor must
validate the test data.
Q. Should the superseded certificates be mailed to Oklahoma City when
using IACRA?
A. No, the certifying officer should punch a hole through the FAA
moniker of the superseded certificates. You do not mail them to
Oklahoma City.
Q. Should the Airman Knowledge Test Results be mailed to Oklahoma City
when using IACRA?
A. No, IACRA retrieves this information during the application process
and forwards it electronically to the Airman Registry with the other
certification documentation.
Q. What am I required to send to the Registry after I complete the
application?
A. You aren't required to send anything to the Registry. All documents
are transmitted to the Registry electronically.
Q. I've found a problem with IACRA, or I have an idea to make IACRA
even better. How should I notify the IACRA development team?
A. Select the link to "Report a Bug" on the IACRA home page and enter
your suggestion. The IACRA team will be notified immediately. You will
be contacted by e-mail when the issue is resolved.
Q. What Certifications/Ratings will IACRA issue in the future?
A. Re-issuance Paths [12/07]
Second-in-Command [12/07]
Path to Remove a Restriction [12/07]
CFI/CFII Gold Seal Initial [12/07]
Flight Engineer [12/07]
Foreign Based Certificate with Instrument Rating [12/07]
CFI through Wings Program [02/08]
Power Lift Category/Class [02/08]
CFI/II 141 [02/08]
CFI/II 142 [02/08]
GIE Ground Instructor Examiner [02/08]
US/ Canadian/ China Special Certificate w/Written [02/08]
Parachute Rigger [06/08]
Mechanic [06/08]
MilComp Private [06/08]

Q. What Certifications/Ratings does IACRA currently issue?
A. The complete path list supported by IACRA is available on the IACRA
home page via the "List of paths" link.
Q. I'm trying to log in to IACRA, but it is asking for my FTN. What is
an FTN?
A. The FTN is your FAA Tracking Number assigned to you by the FAA. You
need to register first, and then your FTN will be displayed to you.
Please record this number. You will need your FTN, user name, and
password each time you log in to IACRA.
Q. I'm trying to register in IACRA, but IACRA cannot find my record.
Why?
A. During the registration process, IACRA accesses databases to
validate FAA credentials. Data entered by you must match exactly the
FAA database. If IACRA cannot find your record, the data you entered
does not match the FAA database.
If you are registering as an Applicant who currently holds a Pilot
Certificate - IACRA cannot verify the Pilot Certificate Number or
updated Date of Issuance you entered.
If you are registering as a Recommending Instructor - IACRA cannot
verify the CFI Certificate Number or updated Date of Issuance you
entered.
If you are registering as a Designated Examiner - IACRA cannot verify
the Pilot Certificate Number, updated Date of Issuance, or Designee
Number you entered. Designee Number is referring to the number in the
national FAA database for Designated Examiner information (NVIS).
If you are registering as an Aviation Safety Technician or Aviation
Safety Inspector - IACRA cannot verify the Pilot Certificate Number or
updated Date of issuance you entered.
If you are still unable to register, contact your local FSDO or the
AVS Support Central help desk:
Public Customers call 1-866-285-4942
Government Employees: call 1-405-954-7272
Send an email to

Q. What are the minimum system requirements for using IACRA?
A. A PC with an Internet Connection.
Windows Operating System.
56k modem.
Microsoft Internet Explorer version 5.5 or greater.

Cannot block cookies - Internet Options, Privacy tab.
Java scripting must be enabled - Internet Options, Advanced tab.
Popup blocker cannot be enabled.
Acrobat Reader version 5.0 or greater. Click here to download.

Q. Why does the applicant have to wait to sign his application until
he sees the Certifying Officer? Why can't he just sign his application
immediately after he completes it?
A. IACRA uses digital signatures to ensure that a document has not
been changed after signing. It does not use digital signature to
verify identity of an individual. An applicant's identity must be
verified in person by the Certifying Officer (CO) by way of examining
and recording approved identification items (drivers license, Military
ID, etc.). This can only be accomplished with a face-to-face meeting
between the applicant and CO. Once this verification of the applicant
is complete, the CO can log into IACRA and observe the applicant
digitally sign his application. This process ensures that the
individual signing the application is truly the applicant. Should the
applicant be allowed to digitally sign anonymously after first
completing his application, his identify would be unknown and the
digital signature could be repudiated in court as not signed by the
applicant.
Q. Why can't I use the BACK and FORWARD buttons in my browser to move
through the program?
A. The application relies on the internal navigation built into the
software to correctly save and validate your application information.
Using the BACK and FORWARD buttons on your browser may cause data not
to be saved correctly and to improperly validate, subsequently causing
delays and possible failure in the completion of the application
process.

Therefore, please use the application's internal navigation. Internal
navigation means clicking on each "Step" to move through the
application.
Q. The data on my medical certificate does not match what is in the
FAA Airman Registry database, what should I do?
A. If it is less than 60 days since the date of issue of your
certificate, contact your AME (Aeromedical Examiner) for resolution of
this issue. If it is 60 days or more since the date of issue of your
certificate, contact the FAA Aerospace Medical Certification Division
for resolution of this issue. The contact info is below. Aerospace
Medical Certification Division, AAM-300 Federal Aviation
Administration Civil Aerospace Medical Institute P.O. Box 25082
Oklahoma City, OK 73125 (405) 954-4821
Q. I am trying to register in IACRA but it says I am already
registered. I previously registered as a (enter role here....RI, DE,
SA). Why can't I register for a new role?
A. You can only register in IACRA one time. To add another role to
your existing registration, login as your currently registered role.
Click on the 'Edit Your Registration' link. Check the box or boxes
next to the roles you would like to add and click on 'Next. Confirm
all data is correct and click on 'Update Registration'.
Q. What do I do if I have more than one last name?
A. First, you must always use your full name (First, Middle, Last, and
any suffixes, i.e. Jr., III) when applying for an FAA Airmen
Certificate. Additionally, the name must be the same as on the
identification documents you are using to identify yourself to the
FAA. A person with more than one last name is a common in some parts
of the world. Because of this, IACRA is programmed to accept more than
one last name in the last name field. As an example, let’s say your
full official name is “Constantino Alberto Suarez Caldas”. In this
case your last name for the purpose of applying for an airmen
certificate is “Suarez Caldas”. When entering in your name
information, you would put “Suarez Caldas” in the last name field,
“Constantino” in the first name field and “Alberto” in the middle name
field. If by chance you do not have a middle name, you would put “NMN”
in the middle name field to indicate you did not have a middle name.
The last name field in IACRA can take up to 26 characters, which
should be sufficient for most people. If your combined last name is
longer than 26 characters, please see your local Flight Standards
District Office (FSDO) for guidance.
Q. I currently hold a CFII rating and am applying for an initial CFI
rating. How do I do that in IACRA?
A. Register as an applicant in IACRA if you have not already done so.
Then log in to the system, as an applicant, and start an application
for the CFI (Certified Flight Instructor) Rating. In Step 2, make sure
you choose CFI Added Rating. Then in Step 3, you need to enter in your
existing Pilot and Flight Instructor Certificates (CFII). At that
point, complete the application following the instructions in the
application.
Q. The IACRA Aeronautical Experience grid is requiring flight hours
that the applicant didn't accumulate in the current aircraft. Why?
A. All pilot hours that apply toward the current certification you are
seeking should be entered in the grid. See the IACRA Step 5 on-line
Help for instructions. If you have further questions, contact your
local FSDO or the FAA Flight Standards branch.
Q. Will I receive a confirmation that the completed 8710-1 form and
all related documents have been sent to the Registry?
A. After the Certifying Officer signs and submits the application, he
will receive an acknowledgement message containing the Application ID
number. If you have any questions or concerns, please contact the AVS
Support Central help desk.
Q. Can the FAA Form 8710-1 be printed using IACRA?
A. Yes, but it is an "unofficial" copy for review or record keeping
purposes only. It should not be mailed to the Registry. If it is
mailed to the Registry, it will be a duplication of the IACRA 8710-1.
Q. Can limitations be added to or deleted from the IACRA Temporary
Airman Certificate?
A. Yes, the Certifying Officer should select “Click here to Enter
Limitations” from the Certifying Officers Checklist. Limitations can
then be added to the Temporary Airman Certificate by selecting them
from the top grid. Free-form text can be added to limitations that
have a blank space in the text. Limitations can also be deleted from
the Temporary Airman Certificate by selecting them from the bottom
grid. After adding or deleting limitations, click the Temporary
Summary link to make sure the limitations will print correctly on the
Temporary.
Q. Does the Close Browser Button Save My Information?
A. When you use the Close Browser link to exit IACRA, the information
you have entered into the application is saved before the browser
closes. The browser closes to ensure that your session to the IACRA
web server is properly terminated. This occurs to ensure security for
your application particularly if you are using a computer other than
your own, such as in a public library or cyber café.
Q. Should the 141 School graduate certificates be mailed to Oklahoma
City when using IACRA?
A. No, IACRA retrieves this information during the application process
and forwards it electronically to the Airman Registry with the other
certification documentation.
Q. 141/142 School Information. How do I add multiple student records
for FAR 141 schools without exiting the Student Affiliation screen?
A. It is possible to add multiple students in a single session without
having to exit the Student Affiliation for FAR 141 Training Schools
(Search) screen by doing the following: 1. Enter the student’s FAA
Tracking Number (FTN) in the Enter Student’s FTN field. 2. Enter the
student’s last name in the Enter Student’s Last Name field. 3. Next,
click the Search button on the upper right side of the screen. 4. The
student’s information is displayed. Click the Affiliate Student button
to affiliate the student with the school and the respective
curriculum. This creates the student record. 5. To create a new
student record without logging out of IACRA, repeat the process from
step 1 for the next student.
Q. 141/142 School Information. Can both Students and School
Administrators Start an Application?
A. It is permissible for either students or school administrators to
start an 8710-1 application. Students can fill out a new application
after registering. School Administrators can initiate multiple student
applications. They must make the affiliation between the student and
school, and then affiliate the school’s curriculum with the student’s
application.
Q. 141/142 School Information. What is a Designation Code and how do I
locate it?
A. A designation code is a 4-digit alphanumeric code that flight
schools use in several ways to make associations between the school,
the school curriculums, and flight school representatives (School
Administrators, Airman Certification Representatives, Training Center
Evaluators, etc.) The designation code with which an application is
started must be the same one with which the application is finished.
Therefore, a participant in the application process (school
administrator, Chief Flight Instructor, Recommending Instructor,
Airman Certification Representative, etc.) must be assigned to and use
initial designation code. IMPORTANT: If you do not know the school’s
designation code, you must contact your local Flight Standard District
Office (FSDO) and ask for the designation code as it appears in the
National Vitals Information System (NVIS).
Q. 141/142 School Information. How do I determine which curriculums
have type ratings associated with them?
A. As a TCE or School Administrator you must select a curriculum/type
rating and affiliate it with the student’s application. The student
cannot do this. The individual schools will know what their courses
require as far as curriculum and type ratings that they use. Contact
your school for more information.
Q. I’m registered as a TCE in IACRA. Do I also need to register as a
School Administrator and Recommending Instructor to perform these
tasks for a 142 school?
A. No, if you are registered as a TCE, you do not need to register as
a School Administrator or Recommending Instructor. A user can perform
School Administrator, Recommending Instructor and Certifying Officer
roles when registered as a TCE. The user must re-log in each time he
wants to change roles.